Sending PDF for Email Review

Editor’s Note:
The following is excerpted, published with the expressed permission of the author and publisher, from an introductory chapter of ‘Adobe Acrobat 6: Complete Course‘ book.

After you create a PDF document and edit the file, you might want to share your document with members of your workgroup for review and commenting. A nice new feature in Acrobat 6 is support for sending files for an e-mail review whereby recipients receive your document, add comment notes, and return the notes to you to be integrated into your original file. In this segment you learn how to start an e-mail review.

  1. Download cb_annualReport_initial_view.pdf [PDF: 0.8 MB]
  2. Open cb_annualReport_initial_view.pdf in Acrobat.
  3. Click the down-pointing arrow on the Review & Comment task button to open the pull-down menu.
  4. Choose Send by Email for Review.

    The Send by Email for Review dialog box opens. In this dialog box you add the addresses of the recipients you want to par ticipate in the review.

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  1. Type your e-mail address in the To field box.

    If you have a colleague with Acrobat Standard or Acrobat Professional and want to try an e-mail review with another individual, use another e-mail address. If you want to test the process without participation from others, send the e-mail to yourself.

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  1. Click the Send button.

    The Outgoing Message Notification dialog box opens.

  2. Click OK to close the dialog box.

    The Outgoing Message Notification dialog box informs you that the document in view in the Document pane is packaged for review and has been attached to your e-mail application.

  3. Choose File > Quit to quit Acrobat.

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About the Author: Ted Padova

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