Acrobat 6 First Look – Commenting & Reviewing

Editor’s Note: This article is part of the Adobe Acrobat 6.0 Learning Center

Central to the concept of PDF as universally exchangeable electronic document is its continued development and support of collaboration tools that keep users round tripping documents in electronic form. Acrobat 6 has continued to develop new commenting features and continued to make existing tools more usable.

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As with the improved features for easy PDF creation, the additions for review and commenting may well be the tweaks that were needed to take this technology from being something which was interesting, to being something which is useful to a lot of people on a daily basis. In fact, not only useful, but perhaps a core part of day-to-day business activity.

‘Roundtrip’ comments back into source Word file

Exclusive to Windows XP is round tripping your comments, allowing you to export your comments from Acrobat back into Word. To do it the PDF must be tagged (have structure added) when it is converted to PDF. Once it is imported back into Word the user can choose to approve changes.

Review Tracker

The new Review Tracker pane has been created for users to keep track with the PDF documents a user has passed on to others for review via email and Web browsers. Users can see at a glance who the documents have been sent to and what the status is for each.

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Summarize Options

This has been improved and extended giving users different comment viewing options, some of which will work well when printing them out, while others will help users who like to view comments on screen.

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Indicate Text Edits

New tools for highlighting which text to edit. You select the text and if you want immediately start typing to add comments regarding your changes. Tools include, Insert Text at Cursor, Replace Selected Text, Highlight Selected Text, Add Note To Selected Text, Cross Out Text For Deletion and Underline Selected Text.

Reply to Comment

Lets you reply to particular comments and for you and others to quickly see the relationship how the comments are related.

Custom Stamps

Acrobat 6 lets you create you own stamps from any PDF files and for you to create and manage stamps from the Commenting toolbar.

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About the Author: Richard Crocker

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